Managing Your Time in PPC

General

Precise Petcare (aka PPC) is a third party scheduling system that Sniff and Go uses to manage daily operations.

There are two completely separate time clocks operating when you use PPC.

  1. Timesheet Clock – this is logging your work hours each day
  2. Visit Time Clock – this is logging the actual time you are in-service with a client

Clocking In/Out

How to Use the Timesheet Clock

When you select Arrived for the first visit of the day, the Timesheet Clock will automatically start.

  • This can be confirmed by making sure the Timesheet Clock is showing a small green circle with :00 in the middle, on the top-right side of the screen in PPC. This time will continue to accrue as you go throughout your workday.

    (in sample image, the Timesheet Clock is showing an accrued time of 1 minute)

How to Stop Timesheet Clock

  1. Select the small green circle, on the top-right side of the screen in PPC
  2. Select Clock Out
  3. Completely close the PPC app (on iPhone, see here for How to Close an App)
    1. The reason for closing out the app is to force an update in the app to show you are clocked out

When to Clock Out of Timesheet at the End of your Work Day

At the end of each day, please clock out after you have prepared for the next work day and completed your EOD.

Breaks and Lunches

Breaks and Lunches are scheduled into your work day. As you get more used to the routine, these can be flexible in timing, but do need to be completed for compliance reasons.

Employees are free to go where they want for breaks and lunches as long as the travel time to and from the destination is included in the break period. If you want to be specific about knowing when to clock in/out, you can physically place your body in front of the next scheduled visit location, then start your break at that point.


How to Complete a 10 Minute Paid Break

  1. Complete the walk before your Break
  2. Drive and park at your next scheduled walk location
  3. Select Arrived to start your Break
  4. Select Complete to end your Break
  5. Start your next scheduled walk

Breaks are paid time and do not require you to clock out at all.

How to Clock In/Out for Lunches

  1. Complete the walk before your Break
  2. Drive and park at your next scheduled walk location
  3. Select Arrived on the lunch visit in PPC
  4. Clock out using the small clock in the top right corner
  5. Close app (swipe up to fully close the app out)
  6. You will automatically be clocked back in when you select Arrived for your next scheduled visit

More Examples
If you want to drive somewhere to get lunch, the travel time to and from the lunch destination must be included in the 30 minute lunch period:
– Use the travel time from the visit before your Lunch Break to travel to the location of your next scheduled visit
– Clock out and start your lunch break
– Drive/walk to where your lunch break destination is
– Grab lunch
– Ensure you set aside enough time during your lunch break to travel/walk back to next scheduled walk location within 30 minutes
– If you do not make it back to the next scheduled visit location within the 30 minute lunch break time, you will need to remain off the clock until you are automatically clocked back in for your next scheduled visit
– You will automatically be clocked back in when you select Arrived for your next scheduled visit

If you do not want to travel somewhere to get lunch:
– Use the travel time from the visit before your Lunch Break to travel to the location of your next scheduled visit
– Clock out and start your lunch break
– Grab lunch
– Ensure you set aside enough time during your lunch break to travel/walk back to next scheduled walk location within 30 minutes
– If you do not make it back to the next scheduled visit location within the 30 minute lunch break time, you will need to remain off the clock until you are automatically clocked back in for your next scheduled visit
– You will automatically be clocked back in when you select Arrived for your next scheduled visit

 

To Waive Lunch Breaks

If you want to waive lunch breaks when working between 5-6 hours, please fill out the California Lunch Break Waiver HERE.

  • When lunches are waived, they will still be scheduled into your day
  • Please select Complete, even if you decide to waive your lunch break, to close out the lunch break placeholder

How to Waive a 30 Minute Meal Break

  1. Complete the walk before your Lunch
  2. Drive and park at your next scheduled walk location
  3. Select Complete on the Lunch Visit
  4. Start next scheduled walk

Resources

– Breakdown of when breaks and lunches are regulated to take place here
– When Do Visits Start and Stop? See here

Employee Acknowledgement